DATE(s):	REGION:
HOSTED BY:
LOCATION:
FACILITY:
PURPOSE & DESCRIPTION:
MEET PACKAGE:	The only meet package which will be considered as valid must be the most current version found on www.swimming.ca
COMPETITION COORDINATOR:	Level:	Email:
If Level 3 Referee is serving as CC, please indicate that ROR/Swim Ontario approval has been granted ☐
MEET MANAGER:	Email:
SAFETY AT COMPETITION:	Swimming Canada and Swim Ontario believes that athletes, coaches, officials, support staff and volunteers have the right to participate in a safe, welcoming and inclusive sport environment that is free of abuse, harassment and discrimination. The Swim Ontario Concussion Management the Swimming Canada Event Photography and Videography and the Swim Ontario Event Photography procedures will be in effect. For complete details click HERE.
COMPETITION RULES:	Sanctioned as an invitational by Swim Ontario.
All current Swimming Canada rules will be followed. All swimmers are permitted to race with the swimwear of their choosing at all competitions sanctioned by Swim Ontario. It is not required to declare the choice of swimwear to the Referee if the fabric of the swimwear is a permeable open mesh textile and would not reasonably be seen to create a technical advantage in terms of speed, buoyancy, or endurance. Please note that Swimming Canada Competition Warm-Up Safety Procedures and Swim Ontario warm-up safety rules will be in effect. Details HERE As per the Facility Rules for Dive Starts, this competition will be conducted as follows:
World Aquatics II.16.1.4 and 4.1, Swimming Canada C16.1.4.1, C4.1.1 & C4.1.2	☐	Starting Platforms at
☐	Deck or Bulkhead at
☐	In-Water at
This competition can provide the following accommodations for swimmers who are d/Deaf or Hard of hearing: ☐ Non-verbal instruction provided by a support person duly registered in the RTR ☐ Hand signals given by the starter/referee ☐ An external strobe light
ELIGIBILITY:	All athletes must be registered as Competitive swimmers with Swimming Canada and have a valid Swimming Canada registration number. Entries without a valid Swimming Canada registration number and registered status will be declined entry.
This event includes participants from the following clubs:
☐	Preference will be given to the host club first.
☐	Meet Management reserves the right to further limit individual swims per session and to limit heats if necessary to keep session times to within 4.5 hours.
☐	Pre-competitive swimmers are welcome to attend without exceeding the maximum of 1 competition. Pre-competitive swimmers will compete as Exhibition
FOREIGN COMPETITORS:	☐	Foreign competitors’ entries will not be accepted
☐	Foreign competitors are welcome, subject to the following provisions. All foreign competitors must be registered with an amateur swimming organization recognized by World Aquatics. All foreign swimmers and coaches must be duly registered and residents of the governing body for which they are competing. All swimmers and coaches must be in good standing with their respective governing swim body. All foreign swimmers and coaches must have primary residence within the province /state or country for which they claim registration. Proof of residency may be green card, student ID, driver’s license, college residence or other document as deemed acceptable by Swim Ontario and shall be submitted with the Proof of Residence and Registration Status form to Swim Ontario no later than 7 days prior to start of competition.
AGE UP DATE:	Ages submitted are to be as
ENTRY DEADLINE:
Changes to entries will be accepted until
ENTRY FEE:	☐	No Fee
☐	Individual Events
☐	Relay Events
☐	Swimmer Fee
Payment Method:
COACH’S REGISTRATION:	Meet management will cross reference the list of coaches submitted with entries at this competition with the Swim Ontario Compliance lists. If a coach is not on this list, meet management is obligated to enforce the Swimming Canada policy and not permit that coach to attend the meet. Meet management will forward Swim Ontario a list of coaches who they have found to be in non-compliance.
ENTRY LIMITS:	The maximum number of participants per session is
Each club is limited to the following number of swimmers
The maximum number of entries per swimmer is
ENTRY SUBMISSIONS:	ENTRIES: Entries must be submitted through the Swimming Canada online entries system at www.swimming.ca and must include all attending coaches. Meet management will: not accept entries via email; notify clubs within 48 hours of the online entry deadline regarding any rejected entries or required changes to entries; notify clubs of any meet format changes or designated warm-up times at least 5 days prior to the start of the competition. Failure to inform meet management of a no-show / scratch prior to the deadline for changes to entries will result in loss of entry fees.
☐	NT entries are not permitted
☐	Entries must be submitted using provable times, recorded during the qualifying period. Swimmers with provable times recorded during the qualifying period must submit those times and not enter swimmers with “NT”.
☐	Qualifying standard for entry is:
☐	Qualifying period for entry to the meet is:
RELAYS:	Teams may move up no more than two (2) swimmers from a younger age category to fill a relay. A mixed relay must have 2 girls and 2 boys. No other combination is allowed. The first leg of a mixed relay is not an official time. Requests for official splits are not allowed for mixed relays.
☐	Relay swimmers must be entered in a non-relay event in order to compete.
☐	The deadline for relay name submissions is
☐	No relays will be offered at this event.
CONVERSION:	☐	Entry times can be converted.
☐	Entry times are not to be converted. Please submit times in course achieved.
☐	Times will be converted by the host
☐	Times will not be converted
SEEDING:	☐	Seeding will be in order of times entered, slowest to fastest, as converted pursuant to the conversion process as per meet package. Swimmers entered with NT (no time) will be seeded last.
☐	Preliminary heat events will be seeded as per 3.1 with fastest 3 heats circle seeded for all preliminary events.
☐	Seeding will be in the following order:

SCHEDULE OF SESSIONS

Session #	Date	Warm-up period	Start of session	Approx. Finish of session	Time Final/Heats /Finals

MIXED-GENDER:	An exemption from the requirement to swim events in gender separated events due to limited time, developmental opportunities or facility requirements and/or due to a missed swim, where on an exception basis, a referee agrees to have the swimmer swim with a heat of an opposite gender event. In spite of these exemptions, any swimmer who achieves a record time at a competition that recognizes records at any level (regional, provincial, national etc, whether age group or open) will not be recognized for that record unless the coach has advised the referee prior to the start of the session that there is a possibility of the record being broken, and the referee insures that the swimmer competes with competitors of the same gender for his/her heat. In the event that mixed gender swims are permitted, the results must still be posted separately by gender of swimmers.
CHECKIN AND SCRATCHES:	☐	There will be no scratch deadline for the following:
☐	Scratches are to be made at the Admin Desk 30 minutes prior to the start of each session.
☐	All swimmers are required to check in with the Admin Desk 30 minutes prior to each session.
☐	There is a positive check in 30 minutes before the start of the session at the Admin Desk for the following events:
☐	A scratch deadline will apply for finals.
☐	30 minutes following the posting of results of last event of prelims sessions
☐	30 minutes following the posting of results of respective event
PENALTIES:	☐	No scratch penalty shall be imposed for late or day of scratches or No-Shows
☐	Failure to participate in an event with a scratch or checkin deadline will results in following penalty:
DECK ENTRIES:	☐	No Deck Entries are permitted
☐	Deck entries are permitted provided proof of registered status with valid Swimming Canada ID is provided to Meet Management. Deck Entries are Exhibition Only. They are not eligible for scoring or awards. Deck entries will be accepted for empty lanes only (no new heats will be created).
☐	Event Deck Entries are permitted for swimmers already entered in the competition.
☐	Deck Entry Fee is $
OFFICIAL SPLIT TIMES:	☐	Meet management requires that any coach wishing to rely on a time achieved by the swimmer for an interval shorter than the total distance of the event shall so advise the Referee at least 30 minutes prior to the commencement of the session in which the event will take place.
RECORDS:	☐	Swim times achieved at this event will be eligible for Provincial and National Records. Swim Ontario has a certified pool length survey for the aforementioned swimming pool.
☐	Swim times achieved at this competition will NOT be used for applications of Provincial and National records.
MEET RESULTS:	Official Results will be posted within 48 hours of completion of the meet to www.swimming.ca
☐	The meet program will be run on Hy-Tek Meet Manager.
☐	Results will be posted as quickly as possible at the meet.
☐	Live Results / Meet Mobile are available.
SCORING:	☐	No Scoring
☐	The following will be scored:
AWARDS:	☐	No awards
☐	The following will be awarded:
ADDITIONAL INFORMATION:

SCHEDULE OF EVENTS:

Describe each session with Session Name, Date, Warm-up time, Start time, Event Number, Gender, Order and Age Group

(example below)

Session 1 Saturday, January 1, 2015 Warm-up: 7:30 AM -- Start: 8:30 AM
Women	Men
1	14&Under 100 Free	2
3	15&Over 100 Free	4

Possible Events (For reference only - delete this table when event list completed)

Distance	Stroke
50, 100, 200, 400, 800, 1500	Freestyle (Free)
50, 100, 200	Backstroke (Back)
50, 100, 200	Breaststroke (Breast)
50, 100, 200	Butterfly (Fly)
100, 200, 400	Individual Medley (IM)
200, 400, 800	Free Relay (F.R.)
200, 400	Medley Relay (M.R.)